Questions and answers: Orders for the Company Register

If you have a question and can't find the answer in this area, contact our service: 0 800 - 1 23 43 39 (Mon–Fri from 8 am until 6:30 pm&#160, free from German landlines).
From outside Germany: +49 2 21/9 76 68-0 (not free).

As to the interpretations of law that are presented on this page, we would like to point out that they are not legally binding and that the courts have final say.

• What do I need to provide for the Company Register?
• How can I submit XML files?
• Are there any interfaces for the transmission of the documents?
• How do I create XML files?
• In which file formats can I submit my documents?
• How can I check if my order has been received by you?
• How can I change a transmitted order before disclosure?
• How do I get a receipt?
• Where can I find more information about the Company Register?

What do I need to provide for the Company Register?

When the DiRUG (Act Implementing the Digitalisation Directive) comes into force on 1 August 2022, all accounting documents (e.g. annual financial statements) and company reports that must be disclosed pursuant to the Commercial Code, the Disclosure Act, the Railway Regulation Act, the Energy Industry Act, the Remuneration Transparency Act, the Capital Investment Act, the Telecommunications Act, the Investment Assets Act or the Securities Trading Act must be transmitted for inclusion in the Company register. This applies to all documents and reports for financial years beginning after 31 December 2021.

Financial statements subject to disclosure requirements with a financial year beginning before 01.01.2022 must continue to be submitted to the Federal Gazette after 01.08.2022.

In both cases, the transmission takes place via the joint publication platform of the Federal Gazette and the Company register.

In addition to accounting documents and company reports,

• publications and other information made available to the public pursuant to the Securities Trading Act,
• notifications of publications under capital market law to public authorities and
• announcements under capital market law by public authorities

must also be transmitted for inclusion in the Company register.

How can I submit XML files?

Within the order transmission form an upload page is available for you for this purpose. You may only submit one file per order. It is important that the XML file is processed in a structure accepted by the German Federal Gazette publishing company. Please also note to this the General Terms of Use.

Are there any interfaces for the transmission of the documents?

All available interfaces can be found on the publication platform in the "Work aids & standards" section under "Technical standards".

How do I create XML files?

Various providers are available on the market for the creation of a disclosure-compliant XML file, including eBilanz-Online, a solution from the Bundesanzeiger Verlag. For information concerning XML schemes, please refer to the publication platform under "Technical standards" in the section "Work aids & standards".

In which file formats can I submit my documents?

The relevant transmission format of your accounting documents and company reports is XML format pursuant to section 11 URV (Company Register Ordinance). Annual financial reports and accounting documents of companies that issue securities as domestic issuers are an exception. These data shall be transmitted in the European Single Electronic Format (ESEF). In accordance with Article 3 of Delegated Regulation (EU) 2019/815, this is the XHTML format. You may also submit other known formats (PDF and Office) to the Company register. As the authority keeping the register, the Bundesanzeiger Verlag will carry out the conversion in accordance with Article 15 URV (Company Register Ordinance) in return for a conversion fee. See General Terms of Use / Fees and charges.

How can I check if my order has been received by you?

If your order has been successfully completed, it will appear in the "My data" menu under "Orders & retrievals". There you will find a list of the reports that you’ve submitted to the Company Register with a description of their current status. Here you can use the "View" button to retrieve your order again and print the order confirmation from your browser with all of the relevant data.

How can I change a transmitted order before disclosure?

You can replace accounting documents and company reports with corrected files before disclosure. After adjusting the corresponding file(s), you can change the corresponding order on the publication platform in the menu "My Data" under "Orders & Retrievals - Orders Company Register". Click through to the transmission form, delete the old file and upload your new file. When making such a change, the user undertakes to indicate which documents of the order are affected by the change. Order changes are only possible in the status "Order received" and "In process". Changes and cancellations are subject to a fee. Please also refer to the General Terms of Use.

In the case of capital market information, changes are not possible due to the immediate discontinuation of reports to the business register as required by law. However, you can cancel your order free of charge as long as it does not have the status "final release". In urgent cases, please contact service@bundesanzeiger.de.

How do I get a receipt?

After being placed in the Company Register you shall have a PDF receipt in the "My data" menu under "Orders & retrievals". This is assigned to your order and can be retrieved and saved at the end of the row using the PDF icon.

Where can I find more information about the Company Register?

Further information can be found on the publication platform under "Useful information" in the "How it works" section.